Documentation,
Documentation,
Documentation
Second to safety, documentation is
the absolute key to a successful recovery
project. All electrical equipment must be
properly documented prior to removal to
ensure the equipment is reinstalled prop-
erly. The documentation process includes:
u Tag each piece of equipment
u Label all control and power wires
u Take a digital picture of each piece of
equipment
u Sketch an accurate diagram of each piece
of equipment on the electrical equipment
drawing sheet
u Fill out the electrical equipment tracking form
u Save all pictures on a local database
u File the electrical equipment drawing sheet
u Create a master electrical equipment tracking
document
u Shipping documents of all electrical
equipment
Each piece of equipment must be
tagged and the tag filled out with all pertinent information. Information on each
tag includes sequence number, plant identification number, plant description, date,
power center, or room number. The tag
should be filled out with a medium-point
permanent ink marker, and assure the
information is legible and attached to the
equipment with a secure means.
All control wires should be labeled
with wire numbers and the power wires
with phasing tape. Make sure that each
side of the termination is identified. This
will ensure the wiring will be connected as
it was originally found.
Once the equipment is tagged and the
wires are labeled, two pictures should be
taken of each piece of equipment. The first
picture should include the tag in the picture making sure the tag is legible and the
picture is clear. The second picture is for
the sole purpose of wire clarification/docu-mentation during the reinstallation process
and should include all wiring associated
with the device.
The next step is to sketch an accurate
drawing of the piece of equipment. The
sketch is made on an electrical equipment
drawing sheet. This sheet includes the job
name, job number, power center, sequence
number, plant equipment number, plant
description, technician name, date and
enough room to sketch the piece of equipment.
After a sketch is made of the piece of
equipment, the equipment needs to be
added to the electrical equipment tracking
sheet. The electrical equipment tracking
sheet is also customized and quite detailed.
The tracking sheet includes general information such as the item number, sequence
number, priority, area of the plant, power
center or room number, transformer, substation, cell position, equipment type,
circuit identification, plant identification
number, manufacturer, percent water
level, model number, frame size, and
voltage. Also, included is the field tracking information, date documented, date
pulled, date shipped, date returned, date
installed, and the date quality assurance/
quality control (QA/QC) were performed.
The shop tracking is also included along
with the date received, date completed,
date QA/QC was performed and the date
the equipment was shipped back to the
site.
After the above procedure has been
completed on all the equipment associated
with a power center or a piece of gear, the
documentation is reviewed by the QA/QC
leader for accuracy. Once the documenta-
tion has been approved, the equipment is
ready for removal.
